University Operations

The university remains open; however, campus access is limited to only faculty, staff and students who have received the required approvals under the university’s reactivation plans.

Cornell University Library

Cornell University Library is rolling out services to give scholars and researchers access to physical collections and continues to provide enhanced online resources for Cornell students and faculty. The library is also planning other services over the course of the summer.

Campus Fitness Centers and Classes

As mandated by New York state, all fitness facilities closed, effective March 16. We will update the campus community when this restriction is lifted.

In the interim, Cornell Recreational Services Fitness Centers are offering live, reoccurring virtual group classes that are open to everyone, and the Cornell Faculty/Staff Wellness Program is offering a variety of virtual services.

Enjoying Outdoor Spaces

Walking around Cornell's campus is permitted. However, all employees, students and visitors are required to have a mask on their person when outdoors on campus and to put on their face covering or mask when it is NOT feasible to maintain physical distancing measures (i.e., at least 6 feet of separation between others).

Multiple studies have shown that spending time in nature can help reduce stress and anxiety and increase one's sense of overall well-being. There are many ways to enjoy the outdoors while practicing physical (or social) distancing. Cornell Outdoor Education has provided a guide for outdoor activities to help get you started. The grounds of the Cornell Botanic Gardens are also open every day, dawn to dusk, but please remember to stay six feet away from others, don't gather in groups of any size, and refrain from interacting with staff.

Robert Trent Jones Golf Course

The Robert Trent Jones Golf Course is currently open for members and their guests only. League play has also begun. More information can be found online at GolfatCornell.com. Until further notice, all purchases for the golf course will be processed through bigredtix.com.

The Cornell Store

The Cornell Store on central campus is closed until further notice. During this temporary closure, customers and departments may shop online and have items shipped (please note: in-store pickup is suspended). For questions about departmental orders, please contact The Cornell Store’s Customer Care team at departments.cornellstore.com/contact-us. Updates regarding Cornell Store operations, essential products and services and course materials will be posted on their website.

Veterinary Services

You can find the current operating status of hospitals, centers and programs on their website.

Routines have been modified to adhere to COVID-19 safety precautions. We will walk you through each step to keep everyone safe. Clients are not allowed to enter the hospitals.

Mail Services

Beginning March 30, campus mail pick-up, processing, and delivery is available to departments that can allow access to their facility. 

  • To make arrangements, contact Tracey Post at tlp11@cornell.edu. Alternatively, departments can arrange for receiving directly from Mail Services at the East Campus Service Center, 209 Solidago Rd (311 E Palm Rd). Contact to make arrangements. Mail metering services for USPS mail is also available. Please include the barcoded Mail Release Form for accounting purposes.
  • USPS letter mail: Department managers can arrange temporary USPS letter mail forwarding for regular pick from Mail Services at the East Campus Service Center, 209 Solidago Rd (311 E Palm Rd). To make arrangements, contact the post office at (800) 275-8777 or (607) 375-6003 prior to contacting Tracey Post (tlp11@cornell.edu).
  • Package delivery: Departments can make arrangements for direct delivery of packages to Mail Services using the 311 E Palm Rd, Ithaca, NY 14850 address. Mail Services can accept USPS and private carrier (FedEx/UPS) packages and will attempt to deliver to campus facilities. If a building is not accessible to delivery personnel, the package will be held at Mail Services until the department can arrange for pick-up. Please contact Tracey Post at tlp11@cornell.edu to arrange for receiving.
  • Additional questions: Please visit Mail & Delivery Services website or contact mailservices@cornell.edu or 607-254-8284.

Expenses Related to COVID-19

As you may know, we previously communicated procedures for coding expenses using two different methods. The possibility of federal cost reimbursement to Cornell through FEMA and the recent passage of the CARES act has reemphasized the importance of consistently identifying expenses related to COVID-19. Therefore, we have revised our approach to use only the KFS project code CORONAV-20 for all expenses related to the outbreak, except as noted below. Begin using this project code immediately.

Previously Coded Transactions

  • Do not correct transactions you have previously coded with another project code. We will change the project code centrally to be consistent with the new code.
  • Do not change any KFS org ref ID you have used.

Guidelines for Using the CORONAV-20 Project Code

  • Use this code for purchase orders, procurement card purchases, interdepartmental billings, disbursement vouchers, Concur expense reports, or other payment or credit transactions.
  • Use this code for expenses such as those necessary to respond to the emergency (e.g., cleaning and sanitizing products); switch to remote instruction (e.g., shipping student belongings, acquiring IT resources for faculty to teach classes remotely); cancel planned trips or events; as well as for costs to secure campus and to help employees establish an adequate remote-work setup.

Additional Guidance and Exceptions

  • For foreign transactions related to COVID-19, instead of the CORONAV-20 code, use the recently established special KFS C-[region] project codes (Excel), which will also accomplish foreign reporting needs.
  • For HR transactions, use special earnings or leave codes as directed by Human Resources. Use the CORONAV-20 project code on Salary Expense Transfer e-docs.
  • For student financial system transactions, obtain a new item type and use the org ref ID of C19.

If you have any questions please contact your business service center.