Events

When hosting academic- or business-related events, unit gatherings, symposia or other similar gatherings on campus, or permitting external third-party events, please adhere to the following guidance. Be aware that requirements may change quickly – impacting your event – if COVID-19 transmission rates increase on campus or within the local community, or in response to local, state, or federal guidelines or requirements. Event organizers are responsible for checking this site frequently and staying informed about changes in requirements. Additional guidance specific to in-person student-organized events and meetings can be found on the Student and Campus Life website. Athletic events guidance is forthcoming.

Guidance for events expected to attract only members of the Cornell community (current students and employees)

Indoor Room Capacity/Outdoor Event Attendance

Indoor events can be held at full room capacity, but, whenever possible, designate enough space to allow for physical distancing that could be used by unvaccinated individuals, or by vaccinated individuals who may not feel comfortable sitting near others. If an event may exceed the available room capacity, overflow space must be available to avoid overcrowding. When practical, Zoom or other online viewing option should be made available to accommodate those who would otherwise be at risk or unable to attend in person.

Public Health Requirements

Face masks are required at all indoor events by all attendees, regardless of vaccination status. Outdoor masking is required for unvaccinated individuals. Outdoor masking is recommended (but not required) for vaccinated individuals participating in large outdoor events.

Indoor meetings or events lasting only a few hours shall not include food or beverages. This includes coffee, cookies or other snack items that might traditionally be served before, during or after meetings. If hosting longer events, meals can be provided; however, food and beverage should be pre-prepared/pre-packaged to avoid congregating around food stations. Individuals should wear masks until seated and put their mask back on directly after finishing eating or drinking. If possible, individuals should eat outside, distance while eating and avoid large groups.

At outdoor events, food and drink may be provided; however, food and beverage should be pre-prepared/pre-packaged to avoid congregating around buffet or food stations.

Guidance for events expected to attract guests, visitors and members of the public, in addition to current Cornell students and employees

Indoor Room Capacity/Outdoor Event Attendance

Indoor events are limited to 75% of the room or venue capacity to facilitate physical distancing. Whenever possible, appropriate space should be designated to allow for physical distancing that could be used by unvaccinated individuals, or by vaccinated individuals who may not feel comfortable sitting near others. When appropriate, a Zoom or other online viewing option should be made available to accommodate those who would otherwise be at risk or unable to attend in person.

For all outdoor meeting and events, organizers must be mindful of space capacity and, as needed, manage attendance size to allow for physical distancing to occur.

Public Health Requirements

All attendees who are current Cornell students or employees must show their Cornell ID for admission to the event. Cornell employees attending indoor events must complete the Daily Check prior to attendance.

All attendees who are not current Cornell employees or students (such as alumni, visitors, guests, parents, community members, third party event attendees and others) must provide one of the following: 1) proof of being fully vaccinated for COVID-19 with an FDA- or WHO-authorized vaccine; 2) results of a negative FDA- or DOH-authorized PCR, rapid PCR, or nucleic acid amplification test (NAAT) COVID-19 test collected within 72 hours of the event start; or 3) an FDA-authorized antigen test performed on a specimen collected within six hours of the event start. Event organizers are responsible for enforcing this requirement for non-Cornell attendees by reviewing proof of vaccination and test result documents upon arrival to the event. These materials should be verified visually at check-in for the event and should never be collected from attendees in advance or stored digitally. Training for employees who will be reviewing proof of vaccination and test result documentation will be offered through CULearn in the coming weeks. This training is required for any employee carrying out this role. In the interim, training can be requested by contacting the COVID-19 Support Center.

Face masks are required at all indoor events by all attendees, regardless of vaccination status. Outdoor masking is required for unvaccinated individuals. Outdoor masking is recommended (but not required) for vaccinated individuals participating in large outdoor events.

Event organizers must ensure attendees are aware of all necessary public health guidance and communicate expectations to attendees in advance of the event. Access the available print and digital resources, and all events should include signage with the following language: “Please adhere to Cornell University’s COVID-19 guidelines. Stay informed at covid.cornell.edu.”

Food and Drink

Indoor meetings or events lasting only a few hours shall not include food or beverages. This includes coffee, cookies or other snack items that might traditionally be served before, during or after meetings.

If hosting longer events, meals can be provided; however, food and beverage should be pre-prepared/pre-packaged to avoid congregating around buffet or food stations. Individuals should wear masks until seated and put their mask back on directly after finishing eating or drinking. If possible, individuals should eat outside, distance while eating, and avoid large groups.

At outdoor events, food and drink may be provided; however, food and beverage should be pre-prepared/pre-packaged to avoid congregating around buffet or food stations.

Additional Resources